Just like everywhere you shop online, Velominata collects your personal information. Think of it as our way of getting to know you better. It means your orders are processed quickly and we can send offers tailored to you, for things that you’ll actually want. And if there’s a problem with your order (unlikely, but it does happen), it also means we can deal with it in double-quick time
It’s important that you have our details too. Velominata Ltd is a company incorporated in England. Our registered address is International House, 64 Nile Street, N1 7SR and our company number is 11744335. We are a data controller registered with the Information Commissioner, so we make sure to tell all concerned about the information we have stored.
Still have a question? Feel free to get in touch with us:
The Data Protection Officer
64 Nile Street
You can also call us on (+44) 0330 159 0097 or email email@example.com
HOW WE LEARN ABOUT YOU
What you order speaks volumes – a penchant for Breton stripes or an addiction to polka dots. This helps us learn what you like. Sometimes we use information from other companies that you have shopped with to tell us more. We like to get the full picture, you see.
WHAT WE NEED TO KNOW
Let’s start with the basics. Our customers are more than a name and address, but we need to know these so we can send those packages of style direct to your door, as well as verify your payment details and let you know about new offers.
We’ll also need your email address – yes, so we can send your order confirmation, but also specially tailored Velominata offers and other news. Don’t fancy being the first to know about our new collections? You can unsubscribe at any time using the links in the emails, or just email firstname.lastname@example.org. We’ll start the process straight away, but it might take up to five days to be completed.
What else? We ask for the details of your payment card, when you place your order, and need to know you’re over 18. It’s only then that you can legally enter a contract or buy something with your own money. Congratulations.
Some information we ask for is optional – give us your phone number and we can call or text about your orders. This is handy when the courier can’t find your address, for example, or if there is a problem with your order.
ADDITIONAL DATA SOURCES
On occasion, we may also receive information from third parties such as fraud detection agencies when we transact with you, so we can verify that you are actually you.
BASIS FOR PROCESSING YOUR INFORMATION AND HOW WE USE IT
Remember, we’re in this together. When you shop with us, you’re entering a contract and that’s one of the bases we use for processing your data. If that sounds heavy, think of it this way: for your order to end up where it belongs – in your hands – we need some of your information. We use it to make sure things go smoothly. We also use your data for fraud prevention purposes, to verify you are really a customer shopping for British racing green jerseys, rather than someone up to no good.
We like to keep you in the loop at Velominata so, from time to time, we’ll send you special offers and promotions by email. Under data protection law, it is considered a legitimate business interest for us to use our customers’ details for direct marketing, so it is our intention to do so. However, we understand that not everybody wants to receive marketing, so if you do not wish to receive any further email messages from us, (and we quite understand if you don’t) please email us at email@example.com. Please ensure you include your full name and address as well as account number, if applicable. It may take around five working days. But, trust us, we’re on the case.
Our IT team cleverly encrypt your credit card information before it travels over the internet, ensuring your transactions with us are private and protected. In addition, we only accept orders from web browsers that allow communication through SSL technology (that’s Secure Socket Layer), meaning you won’t inadvertently place an order through a dodgy connection. Most web browsers support this security.
SHARING YOUR INFORMATION WITH OTHERS
There are three circumstances where we may share some of your data with others:
With agents (think credit card reference agencies, credit card clearing agencies, fraud prevention and detection agencies). We use these very reliable, very trustworthy companies to process the orders you place with us or help us in the services we provide to you. We couldn’t do what we do without them but, even so, we only give them the information they need to get the job done.
In the unlikely event that our business assets are sold or purchased by another company, our data records will be sold too as part of our business.
We care what you think so we sometimes ask outside research companies to contact you directly for opinions on our products and services (again, we’ll only give them the information they need to get this done).
HOW LONG IS YOUR INFORMATION KEPT?
We don’t want to get all hot and heavy, but as long as you keep shopping with us we like to think we’re ‘in a relationship’. That means we keep a record of the story so far. This record helps us answer any questions about your order history – or indulge you in a stroll down memory lane. We might also need to keep your information for more boring important legal or audit purposes. And we know when we’re not wanted. If you haven’t shopped with us for six years, we will come to the sad conclusion that we may have lost you, and delete your information from all our systems. Sniff.
You have a right to access any data we hold about you and we will deal with any subject access request within 30 days because we like to be helpful. Please contact firstname.lastname@example.org or write to the Data Protection Officer, Velominata Ltd, International House, 64 Nile Street, London, N1 7SR, UK, marking your request “subject access request” and giving us your name, address, email address and account number so we can get hold of it in a jiffy.
You have the right to ask us to stop processing your data. Please contact us here to let us know if you want us to erase, stop or amend any part of our processing and as far as we are able to (when taking into account our own legal obligations) we will do so.
If you have any complaints, you can contact us (see details below) and we’ll do our utmost to get to the bottom of things. If, after contacting our Data Protection Officer you feel your complaint has not been dealt with satisfactorily, the supervisory authority for data protection in the UK is the Information Commissioner’s Office (ICO) which you can contact on 0303 123 1113 or via their website at ico.org.uk.
You have the right of portability over your data (i.e. you can ask us to pass the information we hold on you to a third party in machine readable format). Let us know if you want us to do this by contacting us at email@example.com.
Cookies are small text files that websites send to your computer. A cookie can be thought of as an Internet user's identification card. They let the website know when the user has returned. This lets the site bring up information relevant to that user, for example your name, past orders etc.
Cookies are not computer programs, and can't read other information saved on your hard drive. They cannot be used to disseminate viruses, or get a user's email address etc. They only contain and transfer to the website as much information as the users themselves have disclosed to that website. It is possible to opt out of cookies via your browser’s cookie settings, but if you do this you will not be able to shop from the Velominata website as the functions of the website are dependent on cookies. Please note that cookies are computer specific, so if you log on to any site from a different computer, the cookie settings on that computer will apply.
For further information about managing and disabling cookies on your computer see
When you visit our sites, cookies are either served directly by us, or by our business partners. Here is a description of the different kind of cookies we use.
Essential cookies.These cookies allow you to use the basic functionality of our website. For example, browsing our products, ordering and paying for items, checking your account information and viewing your order history.
Performance cookies.They allow us to get to know how you use our website. They are used to analyse visitor information such as usage, visitor numbers and help us see how effective our advertising is and to understand what you like. We also use this information to help improve our website, make our marketing more relevant and improve the user experience.
Functionality cookies.They allow us to provide additional functionalities to the website, and will retain some settings information. Whilst not essential for the functionality of our site, they do enable extra features that should improve your shopping experience.
DATA OVER THE INTERNET
We use third-party service providers (Facebook, Google) to serve ads on our behalf across the internet and sometimes on this site. They may collect anonymous information about your visits to our Web site, and your interaction with our products and services. They may also use information about your visits to this and other Web sites to target advertisements for goods and services. This anonymous information is collected through the use of a pixel tag, which is industry standard technology used by most major websites. No personally identifiable information is collected or used in this process. They do not know the name, phone number, address, email address, or any personally identifying information about the user. If you would like more information about this practice and to know your choices about not having this anonymous information used by our third party service provider, please visit our third party service provider’s websites.
You can also read more about online marketing practices and the technologies that support them by visiting the YourOnline Choices.